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Library and Information Science:Guidelines on Writing Articles

  1. Manuscript paper
    • a) A4 with horizontal writing.
    • b) Text shall comprise 40 characters across and no more than 40 lines per page.
    • c) As a rule, each figure, table and photograph should appear on its own page.
  2. Article Composition Articles shall comprise a) Title Page; b) Abstract (English); c) Table of Contents; d) Text; e) Notes & References; f) Figures, Tables, Etc.
    • a) The Title Page shall comprise one sheet of paper listing the following six items.
      • (1) Type of submission (English)
      • (2) Title (English)
      • (3) Author’s name (English)
      • (4) Institution of affiliation (English)
      • (5) Address (English) (Optional)
      • (6) Email address (Optional)
      Information provided in (1)~(6) above will be carried in both the printed and electronic versions of the journal as denoted above.
    • b) Abstract The abstract for the article shall be divided into Purpose, Methods, and Results, and the Japanese text shall comprise no more than 800 characters in total; English shall be no more than 250 words. However, should it prove difficult to write Methods separately, they may be included in either Purpose or Results. Review Articles may comprise Purpose only.
    • c) Table of Contents A list of the names of chapters and sections in the text must be compiled.
    • d) Body Text As a rule, chapters, sections, subsections, etc. should be organized in accordance with the following ordering. Chapter headings should be centered, and those for sections and other subdivisions should be left-aligned.
      1. I. ………………… Chapter (Leave one line open above and below)
      2. A. ……………….. Section (Leave one line open above)
      3. 1. ………………... Subsection (Leave one line open above)
      4. a. ………………... Item
      The part of Body Text must be no longer than 12,000 words excluding the figures and tables.
    • e) Notes & References should be listed all together on a new page after the Body Text; Notes should precede References.
    • f) All Figures & Tables should be included together after Notes & References.
  3. Text, Symbols, Etc.
    • a) Text If authors for whom English is a second language, it is strongly recommended to have their manuscript professionally edited (native speaker check) before submission.
    • b) Symbols The following symbols shall be used for specific uses.
      • ( ) ………… explanations and other additional matters to be noted
      • “ ” ………… to indicate citations
    • c) Names of Books The names of any Western books and journals (newspapers) mentioned in the text shall be indicated by underlining and italic lettering.
    • d) Tables All tables shall be numbered and captioned on the line above as “Table #. Title”.
    • e) Figures, Photographs All figures and photographs shall be numbered and captioned on the line below as “Fig. #. Title” or “Photo #. Title.”
    • f) Annotations When tables, figures or photographs require annotation, the annotations shall be numbered in superscript 1, 2… and placed under the figure, table, etc. Sources for items taken from other materials shall be clearly marked as such.
    • g) Places where tables, figures or photographs are to be inserted shall be clearly marked by【】on a new line.
      	Text ……………..
      	   【Table 1】
      	Text ……………..
    • h) The article shall be written on consecutive pages from the beginning of the Body Text until the end of the Notes & References, and paginated at the bottom of the page (it can also be paginated from the Title Page).
  4. Citations and Quotations
    • (1) Double quotation marks must be used when quoting from other publications and quotes must be numbered sequentially in superscript with a single bracket at the end of the quote.

      e.g.: “Information can be defined as an objective description of the ties between mutually interacting objects”1)

    • (2) When citations are long and require denotation in a standalone paragraph, leave one blank line above and below the paragraph, and offset the entire paragraph by leaving two character spaces blank on the left.
      e.g.:
         (one blank line)
          “Scientific information” is logical information derived
          from a recognition process that accurately reflects
          objective laws of the universe, and can be used in
          historical and social practices. This definition refers
          to the four conditions we believe to be most fundamental.
         (one blank line)
    • (3) When the origin of a citation needs to be specified, indicate the page in square brackets following the quotation number.

      e.g.: “… is fundamentally different from …”15) [p.53]

    • (4) Number references sequentially, and in cases where the same work appears more than once in the Body Text, use the number assigned to the previous citation. (do not use op. cit., ibid.)
    • (5) Denotation of references shall be in accordance with “SIST02 Description of Bibliographic References (2007)” in “Standards for Information of Science and Technology”.
    • (6) Typical references are illustrated by example below. Please refer to Sample Citations for more detailed exemplification.
      Examples: [Journal Articles]
      • 1) Belkin, N.; Croft, W. Retrieval techniques. Annual Review of Information Science and Technology. 1987, vol.22, p.109-145.
      [Monographs]
      • 2) Egghe, L.; Rousseau, R. Introduction of Informetrics: Quantitative Methods in Library, Documentation and Information Science. Elsevier, 1990, 450p.
      [Papers in Edited Volumes]
      • 3) Machlup, F. "Semantic quirks in studies of information". The Study of Information: Inter-disciplinary Messages. Machlup, F.; Mansfield, U., eds., John Wiley, 1983, p.641-671.